33 Car Rental Tips

Car rental tips to save time and money during your next trip!

A rental car is often the most practical means of transportation during travel. Whether you rent a car to take on a road trip, or fly to your destination and rent a car upon arrival, renting a car is often a necessity. While it seems like a simple and straight forward task, renting a car can turn into a major headache. There is plenty of paperwork, questions and options that can lead to confusion, and end up costing even the most savvy travelers extra money.

We have compiled 33 car rental tips that will make the process of renting a car easier during your next trip.

Booking

  1. Make your reservation in advance. Rental car companies have a limited number of cars, and can run out, even at large
    airports. Do not assume you will be able to get a rental car without making a reservation in advance.
  2. If you are looking for the best deal, and are not concerned about sticking to a specific rental car company for loyalty reasons, use a third party site such as Kayak to compare prices. You may also notice a price change from one day to another, so if you have time, compare prices on a few separate occasions prior to booking.
  3. Book the car directly through the rental car company to ensure you will not be stuck if you need to cancel the reservation or have an issue during booking.
  4. Age matters and you may pay more based on yours. Rental cars are typically more expensive for renters under 25 and over 70.
  5. Unless you are 110% sure that your trip will not be cancelled, do not pre-pay the rental car. Most major rental car companies let you cancel your reservation without any type of penalty or fee, with the exception of Budget, which will charge you a no show fee.
  6. If you call to make your reservation, you may be able to negotiate to get an even lower rate than you found online.
  7. Review mileage caps. The best scenario is to get a rental with unlimited miles.
  8. Be sure to include your flight information on the reservation form. This is the only way the company will know to hold your reservation if you are delayed.
  9. Before you finalize your rental, make sure you review the FINAL price (after taxes and fees), not the price per day. Often companies show a price per day, but then add significant fees and taxes and your final price will be much higher.

    car rental tips business travel life
    The advertised rate was $60 per day, but after taxes & fees the rate is closer to $88 per day.

Picking up the Rental

  1. If your arrival time is extremely early or late (or if you have a flight delay) call your rental company to make sure their desk will be open. Most large airport locations are open 24 hours, but don’t make any assumptions.
  2. Review the rental agreement. Yes it is long and you are in a hurry, but make sure you understand what you are signing.
  3. Understand if you need insurance or not. This is often one of the most confusing aspects of car rental. Many credit cards offer coverage for rental car insurance, so check with your credit card company that you use to pay for the rental car prior to booking. Your car insurance may offer coverage as well. Do your homework before you pick up your car.
  4. Review the add-ons such as GPS and satellite radio. Some companies may add these extra charges automatically unless you decline.

    car rental tips business travel life
    Make sure you are the rental options. If you have an account with your rental car company, you can save your preferences.
  5. If you are in a city with a toll road, ask about how the company handles tolls and what extra fees are involved (in addition to the tolls).
  6. Confirm the rental return time. Rentals are made in 24 hour blocks. If you return 15 minutes late (therefore starting a new 24 hour block) you may be charged for an extra day.
  7. Inspect the interior of the car. Make sure the car does not smell and has been cleaned. If the car has an odor, or is still dirty inside (crumbs, sticky, etc.) request a different vehicle.
  8. Check for the spare tire. If there is no spare, request a different car with a spare.
  9. Inspect the exterior of the car. If there are any marks, scratches or dings that you are concerned about, be sure to take a photo and ask the attendant to document any issues prior to leaving the lot. If it is dark, use a flashlight (or your phone) to inspect the exterior.
  10. If you rent GPS, test it before you leave the lot. The companies often have to reset them for each customer and that is not always done correctly.
  11. Make a note of the fuel gauge. If the car is not completely full, make sure the attendant documents the fuel reading so you can return it at the same level and will not be charged extra.
  12. Find the contact information and procedure you will need to use if you have a breakdown. Make sure you keep that information in the vehicle at all times.

Returning the Rental  

  1. Return your car on-time. As mentioned above, you may be charged if the car is late.
  2. Give yourself extra time to return the rental. It may take up to 30 minutes to return the car, wait for the shuttle and get dropped off. Make sure you are not cutting it too close.
  3. Fill the car up with gas before you arrive at the airport. It may be helpful to add a reminder in your phone so you do not forget. Use the GPS in your rental car or phone to help you locate a fueling option nearest to the airport.

    car rental tips
    Use an app such as Gas Buddy, Gas Guru, or even Waze to find nearby gas stations and compare prices.
  4. When you pull in, make sure an employee scans your car and give you a receipt. If you are set up for email, be sure to review the receipt when you receive it to make sure the charges are correct.
  5. Double check the seat pockets, door pockets, center console, back seat and trunk for personal items.

Money Saving Tips

  1. Book a small car. Not only will the car be less expensive, you will likely spend less on fuel.
  2. Most rental car websites have promotions that will give you are discount. Sometimes you can get a discount by signing up for their newsletter or loyalty program. Some companies also offer discounts on rental cars using your AAA or AARP card.

    car rental tips business travel life
    Based on your browsing history, you may get extra offers or promo codes (you can thank Google Ads!).
  3. Return and pick up your vehicle at the same location when possible. You will be charged an extra fee if you return and pick up at different locations, even when the locations are in the same city.
  4. Only use one driver. You may be charged more to register additional drivers.
  5. Decline extras like GPS (use your phone) and satellite radio (use your phone).
  6. If you are arriving late at night and staying near the airport, make your car reservation for an early morning pick up and take the shuttle to your hotel when you arrive (or vice versa- return the car and stay overnight at an airport hotel). This could save you the cost of a full day on your reservation.
  7. Avoid getting fuel near the airport. The cost per gallon is typically much higher near the airport.

Do you have any car rental tips to share? We would love to discuss in the comments section below.

car-rental-tips-business-travel-life-3

Business Travel Life

Providing nationwide nutrition and fitness concierge services, Business Travel Life seamlessly integrates a healthy lifestyle into corporate and business travel . We partner with our clients to provide nutrition plans and workouts that are achievable on the road. Our clients benefit from the customized level of service and ongoing support we provide. Check out our online store before your next trip to shop for healthy travel snacks, travel friendly workout tools, and accessories that make healthy travel easier.

Kristina Portillo, CPT, MS

Kristina is the founder of Business Travel Life. Her love of fitness and travel unified to create a resource for business travelers and road warriors who want to take a healthier approach to business travel. She has traveled for business on and off for the past eight years. Kristina received a Master of Science in Organizational Leadership from Colorado State University and received her Bachelors of Arts in Business Marketing from Chaminade University of Honolulu.

3 Comments
  1. Thank you so much for mentioning how you should take the time to review the mileage rules when trying to rent a car. It is important to remember that taking the time to do this can help you avoid hidden fees and get the proper help for your travels. I can understand how anyone looking into this would want to take the time to compare several companies and choose one that can provide the type of car you want.

  2. Before hiring a car, we should do some research on the internet about the rental agencies and should choose one, which provides their service at an affordable price. We also can reduce the price by booking the car earlier. So, before hiring a car, we should compare the price offered by the rental agencies. We also compare the the testimonials of different website and should choose one which is suitable for us. A quick inspection of the vehicle is also recommended.

  3. I like that you suggested to make sure that the charges are correct when you rent a car. I am going to have to tell my friend this when I talk to her tonight. She sometimes rents cars and drives from Seattle to my house in Arizona. I want her to get the best deal possible so this is perfect advice. Thanks so much!

Leave a Reply

Your email address will not be published.

This site uses Akismet to reduce spam. Learn how your comment data is processed.